900 Hendersonville Rd., Suite 311, Asheville, NC 28803, US

(828) 277-9634

Asheville Meeting Logistics

Need help planning your next conference,
business meeting or event?

Our conference planners have over 30 years experience.

Register To attend

SAB Pre-Conference Workshop

SAB Pre-Conference Workshop Registration

October 11-12, 2018

Omni Grove Park Inn, Asheville, NC


Room reservatations: sab pre-conference workshop, oct 11-12, omni grove Park Inn, Asheville, NC


mission statement

Our Mission

 Our mission is to provide professional, trusted meeting and conference planning services to assist individuals, businesses and non-profit organizations in achieving memorable stress-free events with a solid return on investment.  

About Us


 We are meeting planners located in Asheville, NC. With over 95 years of combined experience, we have the expertise and the local contacts to make your conference, meeting, retreat or event successful! 


  • Our planners can manage and execute all aspects of your meeting, conference or event.
  • We have extensive experience in producing medical education conferences
  • We serve as your local representative, ready at a moments notice to "be there when you can't"


  • Hire local!! Our planners are long time residents of Western North Carolina and we know this area and it's resources. 
  • We strive to produce a stress free and successful event.
  • Our goal is to give you a solid return on investment that, not only meets but exceeds your expectations.



  • Secure Perfect Venue 
  • Budget Development
  • Negotiate Contracts 
  • Manage Attendees
  • Book Entertainment
  • Secure Speakers & Coordinate Travel
  • Secure Exhibitors & Vendors  
  • Maintain Confidential Database
  • Develop Agenda
  • Market & Advertise 


  • On Site Logistics
  • Registration, Handouts and Badges
  • Concierge Services 
  • Food & Beverage Management
  • Manage Room Block
  • Coordinate VIPs
  • Manage Transportation
  • AV/Wi-Fi/Electrical Needs
  • Exhibitor Logistics


  • Obtain Educational Credits
  • Complete Credit Requirements
  • Secure Nationally Recognized Speakers
  • Grant Writing Educational Grants
  • Medical Board Certification Credits (Maintenance of Certification)


  • Prepare Financial Statement
  • Revenue & Expense Reports
  • Maintain Records
  • Manage Post Communication
  • Develop & Record Evaluations
  • Secure Confidential Client Data
  • Post Surveys & Tests


  • Review Invoices 
  • Contract Compliance
  • Recruit Industry Support
  • Obtain Sponsors To Reduce Cost 
  • Analyze Evaluation Instruments To Determine ROI


 Click on the above photo to read recommendations and testimonials from satisfied clients and venue managers. 


Charlene R Thomas, MHA

Charlene is President and Founder of Asheville Meeting Logistics. She holds a Master’s Degree from the Fuqua School of Business at Duke University. She has extensive experience in the areas of strategic planning, contract negotiations, business development, business operations and financial management.   Charlene and her family have resided in Asheville for over thirty years. She has a depth of knowledge and experience in working with service providers throughout Western North Carolina and has produced many successful conferences.   

Charlene enjoys spending her free time with her husband and seven very special grandchildren. She is the proud Mom to Scarlett our office mascot.  

Nancy H Robinson

Nancy has a Bachelors degree in Business Management from the University of North Carolina at Asheville and grew up in Western North Carolina. She is a dedicated planner with 25+ years experience in meeting, event and conference planning. 

Nancy is a detail-oriented professional with strengths in budgeting, accounting, grant writNancy is Mom to a beautiful daughter in college and enjoys ballroom dancing, gardening and talking about her sweet pups, a chihuahua named Prince and a miniature dachshund named Cocoa.

Danielle W Willis

Danielle has a bachelors degree in Business Management from the University of North Carolina at Asheville and began her career in healthcare marketing. She has over 15 years experience in conference planning and excels at creating successful events. 

Danielle has strengths in tackling the smallest details, making creative marketing plans, organizing everything and everyone. She is always mindful of the client budget with the goal of cost savings whenever possible.

Danielle is Mom to two boys, ages 4 and 6. Her husband is a Ph.D.  organic chemist. She enjoys spending time with her family, hiking and running.

Kelly Hutchens-Dale

Kelly earned a bachelor's degree in Accounting from Appalachian State University with over 30+ years experience in business accounting and over 20 years experience in conference, meeting and event planning.

Her strengths include budgeting, accounting, and financial reporting. She strives to ensure a return on investment that will meet each client's goals. Kelly has worked with various organizations including non-profits. 

Kelly is married to a local CPA. She is Mom to a sweet pup named Winslow who loves to bark and chase bunnies whenever possible. Kelly is a huge Appalachian State University football fan.

Scarlett Thomas

Miss Scarlett is a unique member of our team. Although she is deaf, she makes herself known by her very loud snoring during her many long naps. On our initial conference call with clients, we always introduce Miss Scarlett, just so the client doesn’t think that we have fallen asleep during the call! 

Miss Scarlett is friendly to all and a delight to those who visit us. 


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Local meeting planners with over three decades of experience!!

Asheville, located in beautiful, Western North Carolina, is a perfect location for your next meeting or conference. Let us show you how to have a successful meeting. 

Asheville Meeting Logistics

(828) 277-9706